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Federal Real Property for IBM Maximo

DIT’s Federal Real Property (FRP) Solution for Maximo helps federal asset managers adhere to the guidelines and requirements set forth in Executive Order 13327 while streamlining the annual certification and reporting process. Our fully integrated and flexible solution extends Maximo’s asset management capabilities to include all FRPC-defined business rules and data elements. Federal Real Property Profile (FRPP) updates, data preparation and submissions are simplified through the use of standardized validation and audit reports that are designed to flag common data file and submission errors. Our FRP solution automates the creation of all data files (land, buildings, and structures) and eliminates the need for any 3rd party software to generate and manage output files for submission to GSA.

Because the FRP data is managed within the enterprise asset management system, asset managers across the organization can easily review and update real property data – ultimately reducing the amount of paperwork, data aggregation, analysis, and overall time required to prepare updates and annual reports.

With a flexible framework, and the ability to map, transform and derive any number of the twenty-five required FRPC data elements from related Maximo location and asset information, DIT’s FRP Solution allows for consistent and accurate data collection within a single enterprise database. Our integrated audit reporting capability simplifies the validation process and significantly improves the accuracy of submission data.

Features

  • Fully integrated within Maximo
  • Incorporates Maximo security framework to control user access
  • Field-level auditing to capture data changes
  • Support for FRPP-specific workflows and e-signature data certification
  • Auditable real property disposal and disposition process
  • Out-of-box FRPP data validation, audit and error correction reports
  • XML data file versioning
  • Native support for data sharing and export via Microsoft Excel
  • Data import tool supports GSA downloads for variance tracking and FRPP change audits
  • Standards-based integration framework (MEA) facilitates supplemental data feeds and updates from external systems
  • Flexible framework to accommodate changes in FRPC and GSA guidance
  • Ability to interface with SAP Real Estate or Asset Accounting for integration with external real property system
  • Optional decision support tool to geospatially visualize and model scenarios for real property assets

Benefits

  • Provides a single point of reference for federal real property data across the enterprise
  • Eliminates the need for external applications and sharing of spreadsheets
  • Leverages related asset and location information from within Maximo
  • Simplifies the FRPP data submission process
  • Improves data accuracy and records management for all FRPP data
  • Allows asset managers to easily query asset and federal real property information
  • Provides executive-level dashboard for real property metrics (optional)
  • Enables data-informed decision making by leveraging a scenario modeling capability (optional)

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